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ACKNOWLEDGMENT OF RESEARCH GUIDELINES

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West Orange - Cove CISD
Research Guidelines

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Participation in studies must be voluntary, and participants must be informed that they may discontinue participation at any time and for any reason. For students, we require active, documented informed parental consent. In addition, we require student assent for children ages seven and older.*

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Research cannot be conducted in any school without the written approval of the school principal. District approval does not obligate any school to participate.*

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No changes in scope (e.g., time frame of study, number of schools included, and number of participants), procedure, or instrumentation may be made without authorization once a letter of approval has been issued. Requests for amendments must be made directly to the Department of Student Services before the proposed changes are enacted.*

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All state and federal laws must be observed, including the Family Educational Rights and Privacy Act (FERPA), the Health Insurance Portability and Accountability Act (HIPAA), and the Protection of Pupil Rights Amendment (PPRA).*

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All persons having one or more contacts with one or more students must provide documentation of a background check. [Policy GBAA (LEGAL) and GBAA (LOCAL)].*

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Care must be taken to protect the privacy and confidentiality of all participants.*

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The Principal Investigator or Researcher will notify the Department of Student Services should any adverse events occur.*

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Data sharing agreements between the Principal Investigator or Researcher and the District must be established for any case where data is requested from the District. The District may charge a fee for staff time spent on data extraction.*

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Data received from the District may only be used for approved research and evaluation studies. Use or transfer of the data to another entity will be in violation of District policy, FL (Local) and FERPA regulations FL (LEGAL).*

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The Principal Investigator/Researcher affiliated with the research must notify the District, in writing, about the intent to submit reports or articles for publication or conference presentations. One electronic copy of the final report must be furnished for the files of the Department of Student Services.*

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I understand that I am requesting assistance in conducting a research project, and am not requesting information pursuant to the Texas Open Records Act. If my request for research is approved, I agree to abide by all policies, rules, and regulations of the West Orange-Cove CISD including that of maintaining the confidential nature of records and the privacy and rights of the individuals and schools.

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